An invoice is not a legal, tax or even primary accounting document. The form of this agreement between the seller and the buyer is not regulated anywhere. However, there are a few things to be aware of when preparing an invoice.
Instructions
Step 1
You can design your own invoice for certain goods or services on behalf of the company you work for. The seller, accepting this paper, shows his agreement with the amount indicated in it in order to pay it later.
Step 2
Indicate the following information on the invoice in order to make the payment possible: its serial number, the date of issue, the details of the seller to which the funds need to be transferred, the names of goods or services to be paid, as well as a note about whether they are subject to VAT. Do not forget to also enter the name of the organization to which the invoice is issued, the name of the bank, TIN, correspondent and current account numbers. If necessary, fill in information about the timing of payment and delivery of goods or services, or a note about prepayment.
Step 3
In order to avoid unforeseen delays in the payment, indicate the contact phone numbers of the seller and the buyer on the invoice. There you can also include information about the seasonal sale or add other kind of advertising.
Step 4
If you are invoicing on behalf of an organization, and not on behalf of an individual entrepreneur, then in the place where the signature should be, replace the box "Individual entrepreneur" with "Head of the enterprise". According to the Federal Law "On Accounting", the seal and signature of the head of the enterprise, accountant or other responsible person is not required without fail.
Step 5
Find ready-made sample invoices online if you don't want to spend time compiling them yourself. Or you can use the help of programs from the 1C series or others, for example, the Business Pack program, which is free.
Step 6
Remember that the invoice is not legally binding. In the case of an existing agreement on the transfer of the invoice by fax, the buyer can pay for it in this form. However, the original must be submitted to the buyer's accounting department afterwards.
