The invoice is a mandatory document on the basis of which the customer's accounting department pays for the services you rendered or for the goods delivered. The compilation of this document is not particularly difficult. But it is important that it contains all the necessary information, and there are no errors in it.
It is necessary
- - paper;
- - Printer;
- - fountain pen;
- - printing.
Instructions
Step 1
Title the document with the word "Invoice." It is written centered on the first line. The name is followed by the account number and contract data (name, number, date of conclusion). Usually, the account is assigned a serial number: if the first payment under the contract is one and further.
Step 2
Identify yourself as the payee or executor, supplier (depending on what wording appears in the contract). Next, provide your name, legal address and bank details. It is better to copy the latter from an electronic source, for example, the account number - from the Bank-client system, the rest - from the corresponding page on the website of your bank.
Step 3
Then designate the customer with this word or, if you have named yourself the recipient, as the payer and provide similar data about him. The best source would be an electronic version of your contract.
Step 4
Insert a table below into the document with the order number of the service provided or the goods delivered, unit of measure, quantity, price and total cost.
Enter the full amount payable in numbers below the table. If you are a VAT payer, please also indicate the amount including this tax. If not, please indicate the reasons why the payment is not subject to it. Usually this is the application of the simplified taxation system, usually the number of the notification of the possibility of its application issued by the tax office is also indicated.
Step 5
Under the table, at the beginning of the line, write “Total to be paid” and indicate the amount to be paid in numbers.
Step 6
The invoice must be signed by the head of the organization and the chief accountant. If these positions are occupied by one person, he signs for both. The same is done by an individual entrepreneur who does not have a hired accountant.
Then the invoice is sealed with the seal of the organization or entrepreneur.
Step 7
You can fax the invoice to the payer. The most common variant is when the contractor sends the customer a scan of the invoice by e-mail. On this basis, payment is made, and the original is sent by regular mail, by courier or transmitted in person.
