There is no approved form of a strictly sample or a unified form of invoice for payment, since it is not a primary accounting document. But there is certain information that must be contained in the invoice without fail.
It is necessary
details of the buyer and the seller
Instructions
Step 1
In a standard office program Word or Excel, make a template for your business invoice. When concluding a specific deal, you will just need to enter the data in this form.
Step 2
Alternatively, install a special program for generating an invoice. There is a great advantage here in that all completed transactions will be automatically recorded. This will undoubtedly facilitate accounting and tax reporting. Also, this approach will make it possible to monitor the process of payment of the invoice, which will exclude the possibility of an error and transfer of funds to another account. But such programs require some cash costs for the purchase and maintenance of the system, as well as for staff training. Examples of paid software are 24com, Radosoft Documents 6, QuickBooks, WebMoney Keeper Classic. In addition to paid programs, there are free billing resources: Freshbooks, Cashboard, Zoho Invoice, WorkingPoint.
Step 3
No matter how the invoice is issued, in electronic form or on paper, it must contain the following information: details of a legal entity or individual entrepreneur (company name, legal form, taxpayer identification number, legal address), bank details (current account, bank name, bank address, BIK, correspondent account) codes (OKONKH, OKPO).
Step 4
After all the details of the seller and the buyer are indicated, put the number assigned to the invoice and write the date of its formation. From each new year, the numbering of the accounts begins anew. Next, indicate the name, quantity, price and unit of measure of the paid product or service, as well as the presence or absence of VAT.
Step 5
At the end of the document, an individual entrepreneur must write his last name with initials and sign. Printing is optional on this document.
