All financial movements of any legal entity must pass through the accounting department and be confirmed by certain documents. The basis for payment for goods or services provided is the invoice.
It is necessary
Customer details, information about the service provided or the product sold
Instructions
Step 1
Before invoicing, sign the contract between the customer and the contractor. This document will already contain the amount to be paid according to the invoice, and the necessary details of the organizations.
Step 2
When drawing up the invoice itself, use Excel or a specialized accounting application. The document must be assigned an individual number and the date of its issue. The details of the organizations are written in the header of the invoice in the upper left corner. First, there is information about the payer or customer, and then - about the recipient or the contractor.
Step 3
Below, print a table that will contain information about the service provided or the product sold. In each column, respectively: quantity, price and total. Then, on each new line, type the name of the service or product. Prices and amount are prescribed based on the information set out in the contract.
Step 4
If payment is made including VAT, then under the last right column, indicate the amount to which this tax is added. Write a clarification that this figure was formed, including VAT, and reflect the tax rate.
Step 5
Then write how much the customer should pay in total, indicating the total invoice amount in rubles and kopecks. Below should be written the number of names of goods or services, indicating the total amount of their cost.
Step 6
Print and sign the invoice with the company director and chief accountant. If you are an individual entrepreneur, please put your signature in both columns. This also applies to those companies where the responsibilities of the accountant fall on the director of the company.
Step 7
Send the invoice to the payer by courier or by mail. So that the customer can pay for the goods or services much faster, without waiting for the original document, scan it and send it by e-mail.
