Any turnover of cash in the enterprise must be recorded in accordance with all accounting rules and supported by relevant documents. The procedure for issuing cash against a report is spelled out in the instructions of the Bank of Russia, and the amount of the issued amounts and the circle of persons to whom they can be issued are determined specifically for each company and are fixed in the order of the head.
Instructions
Step 1
Money is issued to employees of the organization in order to buy goods or services for cash from individuals or from companies that do not settle accounts with legal entities through a personal account (for example, due to small amounts for issuing full-fledged invoices), as well as for use on travel or entertainment expenses.
Step 2
Reflect the money given to the employee by posting: debit of account 71 "Settlements with accountable persons", credit of account 50 "Cashier". At the same time, draw up a cash outflow order, which must be signed by the reporting person.
Step 3
Within 3 days after the cash is issued (or from the moment of returning from a business trip), the employee must submit an advance report in the established form No. AO-1 and attach supporting documents (cash receipts, tickets, etc.) to it. After that, the accountant will need to fill out the entries in which the amounts of money spent from the credit of account 71 will be debited to the corresponding accounts. These can be accounts: 07, 08, 10-11, 15, 20, 23, 25, 26, 28-29, 41, 44-45, 50- 52, 55, 70, 73, 76, 79, 91, 94, 97 or 99. The choice of the appropriate account depends on what the funds were spent on.
Step 4
The difference between the issued and expended amounts must be closed with an incoming cash order with the return of money to the cashier or an expense cash order in case the issued amount was not enough and the employee spent additional funds of his own.
Step 5
If there was a situation when the money was not returned to the organization, then it is necessary to draw up an accounting entry: account 71 credit, account 94 debit "Shortages and losses from damage to valuables." Then the money is debited from the credit of account 94 to the debit of account 70 "Payments with personnel for wages" (in the case when they can be deducted from the salary of the reporting person) or 73 "Payments with personnel for other operations" (in the case when they cannot be withheld from the salary of the reporting person).
Step 6
Cash withdrawal operations must be reflected in the journal-order No. 7, which is designed to record 30 separate cash withdrawal operations for the report. If the number of transactions per month is more, then it is necessary to fill in the provided for this insert sheets.
