Invoice - documentary evidence of an agreement between the supplier and the buyer to purchase goods or provide certain services. The ability to choose the most suitable display option for partners will be useful to both interested parties.
It is necessary
- - PC with installed Windows operating system and Internet access;
- - Microsoft Excel program;
- - Printer;
- - scanner;
- - Fax;
- - stamp of an organization or individual entrepreneur;
- - Postal envelope;
- - notification of delivery of the postal item;
- - a fountain pen.
Instructions
Step 1
Prepare your original invoice. Form it in Excel, print it on a printer, certify it with the signatures of the head and chief accountant of the enterprise. Seal the document with the seal of a legal entity or individual entrepreneur.
Step 2
If an individual entrepreneur or a head of a company performing the functions of a chief accountant issues an invoice, he puts his signature twice, doing this for both positions he holds.
Step 3
The scanned invoice is a sufficient basis for payment. A copy of the document is sent to the customer or the purchaser of the goods by e-mail with the subsequent provision of the original to him. Such a settlement option is convenient for partners who are at a considerable distance from each other.
Step 4
If the payer is abroad, the electronic version of the invoice is sufficient. In such cases, it is indicated that the document has been submitted in electronic form and is valid without signatures and seals. All actions are discussed by partners and applied by mutual agreement.
Step 5
When sending an invoice by fax, insert the document, dial the partner number and send the message. Receive confirmation of delivery. If partners are in the same city or at a short distance, deliver the original invoice yourself or use a courier service.
Step 6
Sending the original invoice by mail is the most popular, cheap, but time-consuming option. Visit the post office closest to you. Enclose the document in an A4 envelope, write the recipient and sender addresses in the appropriate form. Pay for postage and send an invoice to your partner by choosing a simple or customized message. Please note that simple mailings reach the recipient faster. Fill out the receipt of the letter to the addressee. This will require a small additional cost, but it will provide reliability and your peace of mind.
