The joint stock company is obliged to hold a general meeting of shareholders annually. The annual general meeting is held within the timeframes stipulated by the charter of the company, but not earlier than two months after the end of the financial year and not later than six months. Competent preparation and holding of a shareholders' meeting is one of the most difficult events in the life of a joint stock company.
It is necessary
Federal Law "On Joint Stock Companies"
Instructions
Step 1
If you do not have experience in preparing a shareholders' meeting, then sooner or later you will hardly be able to avoid certain unpleasant surprises. What significant moments can darken the life of the organizer and leader of the society? First, an illiterate organization of a shareholders' meeting may result in shareholders filing claims for violation of the procedure for holding this event.
Step 2
Incorrect preparation of documents leads to the so-called refusal of decisions. One of the worst consequences of illiterate preparatory work and organizational missteps is a takeover of an enterprise.
Step 3
It should be remembered that at the general meeting of shareholders of the company, extremely important issues of its activities are resolved, for example, the election of the board of directors and the supervisory board, election of the audit commission, approval of the auditor. Thus, the general meeting is the highest governing body of the joint stock company.
Step 4
Each shareholder has the right to participate in such a meeting with the right to vote on all issues within its competence. The specific scope of the competence of the general meeting of shareholders is determined and limited by the Federal Law “On Joint Stock Companies”.
Step 5
When preparing the annual meeting of shareholders, special attention should be paid to the approval of the company's annual reports, financial statements, in particular, profit and loss statements. Perhaps one of the main points of importance for every shareholder is the issue of profit distribution, including the payment of dividends based on the results of the financial year.
Step 6
Those general meetings, which are held separately and independently of the annual one, are considered extraordinary.
Step 7
The specific features of the preparation and conduct of such an important event as the general meeting of a joint-stock company depend on many factors, including the number of shareholders and their qualitative distribution. To be fully confident that the meeting will be held at a high level and in full compliance with formal procedures, the head of the company should contact professional lawyers. The law firm will help to prepare a package of documents, assist in drawing up the minutes of the meeting of the Board of Directors on the issue of convening the meeting, extracts from the register of shareholders and other business papers, without which the meeting may be invalidated.
