One of the interesting topics when calculating bonuses using the accounting software "1C: Salary and Personnel Management, Edition 3" (ZUP 3.1) is the registration procedure provided for a dismissed employee. After all, according to the logic of things, the final settlement with the employee is carried out by the company on the last working day after the fact.
When working with ZUP 3.1, accountants are often faced with extraordinary issues that simply cannot be solved in a regular manner. For example, the accrual of bonuses for a dismissed employee cannot be carried out in accordance with the general procedure for registration provided for this program. Apparently, when creating this product, not all the nuances of accounting were taken into account, which leads to such situations.
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Often accountants are faced with the problem of calculating bonuses to employees of an enterprise who are fired. For such workers, all calculations have already been made for the day of their last working day. However, over the past year, quarter or month, accruals are made in a certain order, which, of course, implies the presence of situations when employees who have already been dismissed can be included in the number of bonuses by the enterprise in accordance with established norms (in the off-set period or with wages).
For example, you create a document "Award", which provides for the billing period "Previous month". The accrual was made when the base indicator "Percentage of the premium" was set. The employee was fired on January 31. Payment for labor in monetary terms was made after the fact. That is, salary for January, plus a bonus with a base charge for December last year. After the dismissal of an employee and the accrual of bonuses at the enterprise in February of this year, it is logical to assume that an already absent former employee can also qualify for the bonus, because it takes into account labor indicators for January.
However, the ZUP 3.1 program does not calculate the dismissed employee. An accountant faced with this problem cannot resolve the issue in the usual way. He is forced to write a report manually, creating a document according to which dismissed employees and their due charges are deduced from the payroll. Can such a solution be considered optimal or the only one?
Accountants cannot understand why the bonus specified in the document "Data for calculating payroll" and, of course, in the employment contract and local regulation, cannot be reflected in the standard version. That is, the “Prize” document does not provide for special settings for such a situation.
Possible solution to the problem
To accrue bonuses, dismissed employees need to outsmart program ZUP 3.1. To do this, you should calculate the bonus for the employee in the regular mode. Then create a dismissal document (date later). And when generating the payroll, you must manually delete the dismissed employee.
Thus, the payment to former employees can be made in the appropriate documents ("Bonus", etc.). Only first you need to make a selection of dismissed workers, for which you need to perform the necessary manipulations manually. In the new document "Bonus" (it must be filled out monthly), each time you need to fill in the header, based on the current accruals for dismissed employees, and use the button "Fill in bonuses for dismissed employees." This will allow you not to violate the basic configuration of the program and make payments with its support.
