For the New Year, it is customary to give gifts to employees and their families, government officials, business partners and other persons influencing the activities of the enterprise. For an accountant, the registration of such operations gives a lot of difficulties, so they often try not to use documentary registration. Anyone who nevertheless decided to reflect New Year's gifts in accounting and tax accounting must follow certain rules.
Instructions
Step 1
Carry out the documentary registration of the gifts issued for the holiday, since this is a prerequisite prescribed by clause 1 of article 9 of the Federal Law No. 123-FZ of 23.07.1998 to reflect business transactions in accounting. The document must indicate the cost of gifts, consisting of acquisition and transfer costs.
Step 2
If you are buying a gift, then save the contract with the seller, payment orders and invoices. If it is manufactured by an enterprise, then the manager issues an order for the release of the necessary products from the warehouse, indicating the cost estimate for the production of a unit of goods. Issue a Gift Order. According to Art. 160 of the Civil Code of the Russian Federation, in order to confirm the fact of donation, all employees who received a New Year's gift must sign the text of the order.
Step 3
Take New Year's gifts to the inventories of the enterprise and reflect their purchase by opening account 10 "Materials" or account 41 "Goods". If the company's own products are used for gifts, then they must be reflected on account 43 "Finished products" before being handed over to the employee.
Step 4
Record the delivery of a New Year's gift in accounting as a normal sale of goods. Remember that no payment will be received for this value, so consider its cost as an unrealized expense, in accordance with clause 12 of PBU 10/99 "Organization's Expenses". To reflect these transactions in accounting, a loan is opened for account 10, 41 or 43 with correspondence to the debit of account 91-2 "Other expenses". If the gift of New Year's gifts is established by the meeting of founders as an expense for the social needs of the employees of the enterprise, then open a debit on account 76 "Funds for the social development of the team."
