Trading organizations are often faced with the need to return erroneously paid or transferred funds. Payers, on the basis of the documents they have about the past payment, hope to return the money on demand. The recipient organization requires compliance with the return procedure, where the first step is to submit a return request, which is issued in the form of a letter.
Instructions
Step 1
Registration of such a letter may be needed by both individuals and enterprises in case of disputed payments. The scheme of the letter in such cases remains unchanged, with a slight adjustment corresponding to the circumstances. Prepare documents confirming the crediting of the specified amounts to the opponents' account (for organizations), a receipt or check of payment (for individuals).
Step 2
Obtain full corporate letterhead for third-party correspondence. If this is not the case, you can put the corner seal or fill in the details manually. Place them in the upper right corner of the sheet, immediately after filling in the addressee's details.
Step 3
Such a letter is always written in the name of the first head of the enterprise, so start with the word “Director” (boss, manager, etc.). Next, indicate the name of the organization and the full name of the official. Please note that an individual, in the part reserved for placing the sender's details, will need to indicate his own last name, first name and patronymic, place of residence, telephone for communication or e-mail.
Step 4
Start the substantive part of the letter with the appeal "We ask you to return". Next, provide the details of the case "misleading" and indicate the amount to be refunded. Specify the agreement (number and date of conclusion), in accordance with which the payment was made. Please provide a document confirming the payment (receipt, payment order, etc.).
Step 5
Do not forget to accompany the letter with a reconciliation statement, which is its required attachment. Write about it in the "Application" section. At the end of the letter, set aside a place for the signature of the head of your company and the chief accountant. Inform their posts and decipher the signatures in brackets. Indicate the date of the document and leave room for printing.
