Situations are not uncommon when agreements reached between individual organizations, individual entrepreneurs or even individuals on payment for goods or services supplied are violated by one of the parties. This can be a failure of the deadlines set for the calculation, arbitrary amounts of transfers, or a complete refusal to pay. In this case, it is required to draw up a letter about the formed debt. This notice serves as a reminder of the need to pay off the debt and contains some mandatory clauses.
Instructions
Step 1
Take your organization's letterhead for notification, which contains the full name and details. If there is no such form, compose a letter on a standard A4 sheet of paper, starting according to the rules for processing business correspondence with the indication of the initial details of the parties in the upper right part. Here you should indicate the name of the debtor company, its address, position, surname and initials of the head in the "to whom" format. Here, write in the same way and place your own details.
Step 2
Since the letter is, in fact, a reminder of the debt, name the document "Notice" by placing its name in the center of the sheet. Start the main part by reminding you of the terms of the broken agreement. Give the number of the contract and the date of its conclusion. Inform about individual points that were not fulfilled by the debtor in full. Offer to pay off the amount of debt that has formed during this time in figures and in words and indicate the time frame for fulfilling your requirements.
Step 3
In the final part of the appeal, remind about the penalties and refer to the clauses of the agreement in which they were indicated. Of course, if such clauses were included in it and the contract itself was concluded in accordance with all the rules. In any case, at the end of the appeal, inform about your intentions to bring the case to court for further proceedings. The head of your organization must sign the letter of notification. At the same time, do not forget to indicate his position and the decoding of the signature (full name) in brackets.
