A private office or a government organization, faced with the need to move, is forced to solve problems with the movement of a huge amount of furniture, equipment and technology that has accumulated during the operation. It is imperative that all items are moved neatly without damage. Therefore, it is necessary to properly organize the relocation of the office.
Office relocation will take some time, so do it well in advance, allocate about a month for the entire preparation. What points should you pay special attention to?
✔ If the company is rather big and has a large staff, it is advisable to prepare in advance a management plan for such a responsible event. It is necessary to identify the priority tasks, determine the budget, appoint responsible employees for all points, and most importantly, appoint a coordinator for the entire moving process. It is he who will take control of the main and secondary tasks. Be sure to notify clients that you are planning to move to a new office.
✔ The next step is to sign an agreement with the moving company of your choice. In addition to loading and unloading operations and transportation of property to the point of destination, additional clauses may be added to the contract. For example, disassembling and assembling furniture, placing it in a new room, connecting utilities and stationary equipment, cleaning premises after moving.
✔ Make a complete list of the property involved in the move. It will definitely be needed when attracting professionals from a carrier company and will help to avoid confusion when moving an office on your own. Get rid of all unnecessary property - sell it, store it or throw it away. There is no need to waste money and time on the transportation of unnecessary things.
✔ Prepare documentation reflecting the plan of your future premises, placement of employees' workplaces in a new place, where furniture and computers will be installed in the new office. This will save you a lot of time.
✔ You can purchase all the necessary packaging material and cartons from the shipping company itself. Pack all personal items in boxes. Be sure to mark with stickers. It is advisable for employees to issue a memo-instruction on how to do this correctly.
✔ Disconnect computers and other equipment from the power supply. This is done only by a specialist - a system administrator.
✔ Make lists of all people involved in the move. Prepare passes in advance for everyone, if necessary. List all vehicles involved in the office relocation. Ensure unhindered passage to the place of loading / unloading.
Moving the office of the company is quite a serious event. But, as you can see, with the right approach and organization, all costs can be minimized. To do this, it is enough to properly plan the process, and the inconvenience associated with the move will be minimized for both employees and clients of the company.
