Many organizations organize tenders, where there is a competitive selection of potential suppliers of products. The terms of the tender are set by the company that wants to find the most profitable contractors. If you do not wish to participate in the tender, you can refuse by writing a letter addressed to the company that announced the tender.
It is necessary
- - company documents;
- - conditions of the tender;
- - notification or invitation to tender;
- - details of the company that announced the tender.
Instructions
Step 1
The terms of the tender are set by the organizers. The participants of the competition must be fully provided with the necessary information, including about the competitors who are declared in the selection.
Step 2
At least 2-3 weeks should be given to prepare the tender. If you received an invitation to the competition, which is less than seven days before, then you have the right to refuse to participate, since the notification is formal, and the winner has already been selected in advance. It is better not to participate in such a tender, as you will simply waste your time.
Step 3
A refusal to tender must be made on the letterhead of your company. It should contain details similar to a business response letter.
Step 4
In the upper left corner, write the name of the organization that announced the tender. Indicate the address of its location, contact phone number and, if possible, address the letter of refusal to one of the organizers of the tender. As a rule, it is the general director of the company or the head of one of the departments of the company.
Step 5
Place your business stamp in the right corner of the letter. The company does not have it, then enter the name of the organization in accordance with the constituent documents or personal data of an individual, if the OPF of your company is an "individual entrepreneur". Indicate the legal address of the company, contact phone number.
Step 6
Under the addressee's details, enter the date and number of the incoming document (notifications, invitations to tender), write its name. Indicate the number, date of the letter of refusal in accordance with the sequence established by the rules of office work.
Step 7
In the middle, write the words: "Dear (s) …", then enter the name and patronymic of the addressee (if known) or refer in general to the organizers of the tender to which you are invited or applied to participate in it. The content of the document should consist of the date of the competition, the name of the selection, the name of the organization or personal data of the individual entrepreneur, as well as the number of the auction.
Step 8
Explain the reason why you refuse to participate in the tender. Indicate it in the content of the letter. Write that in the future you are ready to cooperate, but this time you will not be able to compete for the first place in the auction. Enter the title of the position, personal data of the person on whose behalf the document is being drawn up.
