Business correspondence is an integral part of the workflow. It is necessary to compose messages so that in case of publication it does not have to blush for a free syllable and mistakes. The letter to business partners should contain a greeting, be written to the point and end with a detailed signature.
Instructions
Step 1
If you do not know when the recipient will read the letter, write in the greeting “Hello” or “Good day”.
Step 2
Choose a standard font and black letters. Multi-colored words are not easy to read, distract attention and do not allow you to grasp the essence of the text. If you want to highlight a phrase, write: "I draw your attention that …"
Step 3
Refer to the person by name, and to the superior - by name and patronymic. Before contacting, write "Dear …" Business correspondence can get on the table to the director, so it is better to avoid diminutive and colloquial expressions.
Step 4
When addressing your partner, write the words "you", "you", "your" with a capital letter. If the letter is addressed to several people, use lowercase.
Step 5
The subsequent text should be written correctly, in simple sentences, without the use of words that may not be known to the partner. If the text contains technical terms or foreign expressions, be sure to decipher them.
Step 6
Start your letter with a statement of the essence of the problem, and then ask questions of interest.
Step 7
Try to fit in 1/3 A4 sheet in 12 type. Bulky messages are difficult to perceive, they are not read to the end or whole sentences are skipped. If you need to communicate a lot, split the information into several letters or attach a file with a detailed description. If the information is important to the recipient, he will definitely open the attachment.
Step 8
At the end of your business letter, write "Regards, first and last name." If the correspondence is by e-mail, write a signature that will accompany all messages. Indicate the following information: - last name, first name, if necessary - patronymic; - position; - name of the organization; - address; - phone number - work and mobile; - additional information - slogan, wish, etc., if provided by the corporate style.
