Any company from time to time draws up funds in the account. This is necessary to solve economic, production and administrative issues, to pay for business trips or purchase material values. Closing a subreport is a rather painstaking process, as it requires care and adherence to established rules so as not to lose certain amounts in accounting.
It is necessary
- - advance report;
- - outgoing and incoming cash order.
Instructions
Step 1
Issue an order for the enterprise on the issuance of accountable funds and issue an expense cash voucher for the issuance of this amount, indicating its purpose. Carry out this operation in accounting by opening a loan on account 50 "Cashier" and a debit on account 71 "Settlements with accountable persons".
Step 2
Prepare an expense report that includes the subreport amount spent and information about the waste. Confirm this information with the appropriate invoices, receipts, receipts or other documents that, according to the legislation, can be taken into account in the accounting department.
Step 3
Write off the reporting amount that was spent on the credit of account 71. In correspondence with it, an account is indicated that corresponds to the purpose of the spent subreport. Material values are noted on account 10 "Materials", products of other enterprises - on account 41 "Goods". If expenses relate to travel or entertainment expenses, then account 26 "General business expenses" is used. In some cases, the accountable person may be instructed to pay the providers for the services provided. To reflect this operation, account 60 "Settlements with suppliers" is used.
Step 4
Close the subreport by depositing the balance of the reported amounts into the cashier. To do this, fill out an incoming cash order, and then create an accounting record in which the debit of account 50 is in correspondence with account 71. If the accountable person did not return the balance, the amount is debited to the debit of account 94 “Shortages from damage to values”. After that, the amount is transferred to the debit of account 70 "Payroll Payments" to the account of the employee's salary. If it is impossible to reimburse the shortage according to the report, then this amount is debited to account 91.2 "Other expenses".
