Registration of transport services is an important stage in the work between the shipper and the recipient of the goods. A large number of required documents must be drawn up according to a certain template, especially for goods that cross the border. Correctly completed documentation will serve as a quick subsequent clearance of the cargo, which will ultimately lead to prompt delivery of the goods to their destination.
Instructions
Step 1
First of all, issue an invoice or invoice if you are transporting your cargo abroad or want to import it into Russia. This is an accompanying document issued by the seller of the goods. It indicates the name and coordinates of both parties, the date and number of the order, the description of the goods, the exact values indicated on the packaging of the goods, the cost of the goods, as well as the method of payment and delivery.
Step 2
Write out a proforma invoice, it is not a settlement document. Most often, with the help of such a document, a cargo is issued that is sent as gratuitous assistance to someone.
Step 3
Check the design of the packing list, which should indicate the position of the cargo, indicating the number and weight of each piece of cargo. It is also necessary to have an export declaration, which is an accompanying document for goods of European origin that are transported outside the EEC countries.
Step 4
Indicate the presence of a transport declaration that accompanies all goods of non-European origin throughout the European Union, as well as goods from European customs warehouses. The consignment note must inform about the sender and the recipient (country, name, address), the place of loading and unloading of the cargo, the number of pieces, the name of the cargo and its weight (net, gross), the type of packaging, the declared value of the cargo and the terms of payment. The carrier (name, legal address), the date of the waybill, the number of the waybill, the name of the driver, the signature and stamp of the carrier, the registration number and the make of the car must be indicated. The document is drawn up in three copies, signed by the sender and the carrier.
Step 5
Instruct the driver to complete all paperwork correctly. A mistake made and not noticed in time can cause a refusal in the execution of customs documents, which will lead to a downtime of transport.
