Very often, citizens need extracts from various documents for restoration, paperwork, as well as to confirm legally significant facts. This can be orders, staffing, house book, and even a medical history. Therefore, a document officer of almost any organization sooner or later faces the need to generate an extract.
Instructions
Step 1
The type of statement execution is influenced by the type of document from which you copy the data and its age. The fact is that for such documents as, for example, an extract from a work book, a special form is provided and, although many organizations allow a free form of copying, it is advisable to use a standard.
The form and type of extract from the house or household book will be influenced by the purpose of this action. So, if you copy the data for registration of compensation for utilities, then you will need to enter data on the number of registered on the living space, and if you need to restore title deeds for real estate, then the extract should reflect the dates of the initial registration of all households, as well as those who has already been removed from the register.
Step 2
Formulate an introductory part when drawing up an extract from a legal document, for example, a protocol. In it, briefly state the reasons for this request. The chapeau should include the agenda, that is, the reason why the meeting should be convened.
Step 3
Then write the main text, containing the necessary paragraphs, in which indicate the issues discussed at the meeting, who listened, what they heard and what was decided as a result of the hearing on the agenda. The text written out from the minutes must contain the so-called "attestation record". In it, indicate that the extract from the protocol corresponds to the original, indicate your position, date, sign with a transcript.
Step 4
When drawing up an extract from the work book (employment contract), you must have a copy of the front or main part of the contract, where the name of the document, surname, name, patronymic of the owner, year of birth, education, profession, etc. are indicated. Otherwise, you just need to make copies of the necessary pages.
Step 5
Remember that often the extract must be certified not only by the head of the organization that holds the document, but also by the notary's seal. As a rule, you should check with the institution where you are preparing the document about the discharge requirements.
