It is necessary to write off accounts payable in a timely manner. Otherwise, a budgetary institution may be penalized for inaccurate information contained in the financial statements.
Instructions
Step 1
Find out if your institution has any accounts payable. Take an inventory of assets, settlements, and financial obligations. Contact your supervisor to approve the composition of the commission. Check: - the correctness of settlements with credit institutions, financial and tax authorities; - the correctness of settlements with extra-budgetary funds; - the correctness of settlements with the departments of the institution and other state organizations; - the reliability and validity of the amount of theft and shortfall arrears on the balance sheet.
Step 2
Find out if you have a reason to write off accounts payable. They can be: - agreement of the parties; - replacement of it with other obligations; - offset of a counter homogeneous claim; - circumstances that do not depend on the will of the parties (issuance of a new act of a state body or liquidation of a legal entity-creditor); - expiration of the limitation period.
Step 3
Draw up an act of write-off based on the data obtained after reconciliation of all calculations (form INV-17). Indicate in this document the total amount owed. The act must be agreed with the chief accountant and the director of the institution.
Step 4
Write off the debt on the basis of another order from the manager. Reflect this operation in account 401 01 173 ("Extraordinary income from transactions with assets"). Issue an accounting statement (form 0504833). Reflect the following entries in it: Debit 302 XX 830 - Credit 401 01 173, where XX is a subaccount of a synthetic account. For example, if your institution has payables for communication services, and there is a reason to write off it, then draw up the accounting statement as follows: Debit 302 04 830 - Credit 401 01 173, where 04 is a subaccount for payment of communication services.
Step 5
For amounts not confirmed due to the expiration of the limitation period, make an entry in the debit of off-balance sheet account 20 ("Written off debt not claimed by creditors"). Perform analytical accounting with the introduction of the codes of the budget classification for account 20 in the card (form 0504051).
