An official legal document such as a waiver letter cannot be written without special knowledge in the field of jurisprudence and standardization. It is rather difficult to write an exemption letter if you do not know the basic rules of business ethics and office work. If you need to write it, you should pay attention to the reasons for the refusal and their presentation. So, the reasons for refusal must correspond to reality and the real state of affairs. Particular attention is paid to the argumentation in the letter. As a rule, it should be bottom-up - arguments should be presented from less powerful to more powerful.
It is necessary
Letter form, list of arguments, competent letter construction, possession of record keeping
Instructions
Step 1
Choosing a strategy for writing a rejection letter is the first. The whole style of writing will largely depend on this. He should not present extreme options - apologetic or aggressive. Both of these options are losing. They create reluctance to continue communication due to the incompetence of the sender.
Step 2
You need to start a letter not with an apology or with a listing of the reasons for the refusal. One way to start is to list the reasons or regulations for which you are giving up.
Step 3
Arguments need to be carefully considered. Not only the composition of the informational part depends on this. All arguments must be real. Better to repeat the same thing twice in different words. Do not use evaluative vocabulary. It will look biased.
Step 4
It is worth citing quotes and excerpts from official documents. This will give the status of validity and restraint to the rejection letter.
Step 5
All the above facts must be confirmed. If it is necessary to say something impartial, it is worth resorting to veiling or some substitution of concepts. Any form should be certified by the signature of the director of the enterprise and department.
