Sometimes, in the course of economic activity, there are cases when accounts payable "linger" in the organization. It is formed for various reasons: they did not pay for the goods received, they did not close the advance. Naturally, these amounts cannot be counted forever, they must be written off. But how to do that?
Instructions
Step 1
According to the Civil Code, only those debts that have expired, that is, after three years have expired, can be written off. But keep in mind that this period may be increased in the event that the counterparty either reconciled settlements or paid penalties under the agreement to you or asked in writing to postpone the payment date.
Step 2
First of all, take an inventory. To do this, issue an order on its implementation, in which indicate the composition of the inventory commission, the timing of its implementation. Before starting, you must take a receipt from the person in charge for the accuracy of all information in the accounting.
Step 3
Then reconcile all the data from paper and electronic, that is, those that are recorded. After that, draw up an inventory statement of settlements with buyers, suppliers and other debtors and creditors (form No. INV-17). Also, if necessary, fill out a reference-attachment (form No. INV-17p). All members of the commission, as well as the chairman, must sign the act. The certificate only needs to be signed by the organization's accountant.
Step 4
Next, you need to draw up a written justification for the arisen accounts payable. Indicate the reasons for its occurrence, the basis of the debt (acts, invoices and other documents), the date of occurrence, as well as the amount.
Step 5
After that, on the basis of the above forms, draw up an order to write off the debt. Please note that the date of this document must coincide with the date of the act on the results of the inventory. Draw up the order in any form, but be sure to indicate the basis for its preparation (act, written justification), the details of the counterparty.
Step 6
Then, based on the order in accounting, make an entry:
Д60 "Settlements with suppliers and contractors" К91 "Other income and expenses" subaccount "Other income" - write-off of accounts payable is reflected;
D91 "Other income and expenses" subaccount "Other expenses" K19 "Value added tax on acquired values" - attributed to the expenses of input VAT;
D91 "Other incomes and expenses" subaccount "Balance of other incomes and expenses" К99 "Profits and losses" - a profit was received from writing off accounts payable.
