Each organization undergoes an audit at least once a year, at the end of which an act is written. This is a document testifying to the fact of the audit carried out, it is drawn up by several persons at once who are financially responsible or authorized to be present during the inventory. Some firms have their own forms for writing an audit act, in which case it is enough just to fill in the required fields. If there is no form, you need to write it yourself.
It is necessary
- Form of the act, if any;
- Draft records that were written during the audit;
- Commission of three;
- Applications (if needed).
Instructions
Step 1
Based on the results of the audit carried out, the audit act and the inventory list are filled in. Any act is filled in by at least three responsible persons. Before starting the audit, create a commission, they will also fill out this act.
Step 2
Save the draft records (they reflect factual information, contain quantitative indicators) that you make during the audit, draw up an act on their basis.
Step 3
Enter the required details of the act: the name of the organization, the name of the type of document (ACT). There must be a date (here is the date of drawing up the document, if the act is drawn up at the end of the audit, which took several days, in the text of the act indicate the period of the audit being carried out) and the registration number of the document. Indicate the place of compilation, write a heading to the text. The heading of the act must begin with the words: "Audit act".
Step 4
Write the text of the act. It should be in two parts, the introductory part describes the basis on which the revision was carried out. This can be a regulatory document, an administrative document, or an agreement indicating its date and number. Note here the composition of the commission, indicate the chairman. In the main part, write about the methods and timing of the work done, mark the facts established, and also do not forget the conclusions, proposals. You should also write conclusions based on the results of the audit performed.
Step 5
At the end of the act, do not forget to put the signatures of the commission, at the very end the number of copies drawn up and their addressees are indicated. The number of copies of the audit act varies, depending on the number of stakeholders to whom this act is sent. Moreover, most often the number is determined by the regulatory documents of the organization.
Step 6
After marking the number of copies of the act, write about what annexes are available to it, if any.
