A prepayment invoice is not a unified form and can be issued in an arbitrary way. The invoice must contain the goods and the seller's payment details sufficient to transfer the payment.
Instructions
Step 1
Indicate the date of the invoice and its number. The prepayment account number can be any number, if the company does not provide for a similar numbering procedure. The account also may not have a number. The account can be valid for a certain period of time or be indefinite. Make a note of this requirement when you make it.
Step 2
Include in the invoice the necessary information about the item for which the payment is being made. Specify the unit price and the units of measure for the products dispensed (pieces, weight or volume). Enter the number of products to be paid for and the total invoice amount. Specify the final amount in words.
Step 3
Write in detail on the invoice the payment details to which the payment should be transferred. An error in one character may cause the bank to return the payment order.
Step 4
Indicate contact information in the invoice so that the payer has the opportunity to clarify all the incomprehensible points at the stage of creating a payment document. If the bank needs clarifications and clarifications to process the payment, the request may take up to five business days.
Step 5
Include in your invoice a reminder to present a power of attorney upon receipt of the goods. Specify information about the place of receipt of the paid goods and information about the worker responsible for the shipment.
Step 6
An invoice for prepayment must be signed by the head of the organization that dispenses the goods. Signing by an authorized employee is possible. The signature is certified by the seal of the organization.
Step 7
In a large trade organization, the creation of a prepayment invoice begins the chain of movement of goods and workflow. The account number can be included in the document management system and be the number / personal account of the buyer / client. The date of the invoice is the starting point for the reservation of the goods in the warehouse.
Step 8
With a bonus program operating in a trade organization for buyers, the conditions for the accumulation and use of bonuses can be prescribed in the account.
