Sending on a business trip involves the preparation of the necessary documents: a job assignment, an order to send on a business trip and a business trip certificate. The employee is reimbursed for the documented expenses associated with the stay on a business trip, and the daily allowance is paid. The amount of per diem is determined by a collective agreement or a special order of the organization. During the business trip, the employee retains the average earnings.
It is necessary
- - A collective agreement or other document that establishes the amount of daily subsistence allowance in your organization.
- - Service assignment for sending on a business trip and a report on its implementation.
- - Order to send an employee on a business trip.
- - Travel certificate.
- - Advance report approved by the head.
- - Documents confirming the employee's expenses during a business trip.
Instructions
Step 1
Before an employee leaves for a business trip on the territory of the Russian Federation, give him an advance in rubles, and on a business trip abroad - in the currency of the country to which he is sent.
Step 2
After returning from a business trip, check the advance report submitted by the employee and documents confirming the expenses on the business trip, namely:
- a business trip certificate with marks of arrival and departure - a service assignment approved by the head;
- an invoice from the hotel and a cashier's receipt confirming the actual payment for accommodation;
- tickets for transport, receipts confirming payment for services for booking tickets and the use of bedding;
- a receipt confirming payment for travel by public transport to the airport, if it is located outside the town;
- a receipt confirming payment of the insurance premium for compulsory insurance of passengers in transport.
Step 3
If the employee was on a business trip abroad, then, in addition to the documents listed above, check the following:
- receipts confirming the costs of obtaining foreign passports and visas;
- bank documents confirming the costs of exchanging traveller's checks for foreign currency in cash;
- receipts for payment of consular and airfield fees;
- receipts for payment of the fee for the right to enter or transit road transport;
- a document on the registration of compulsory medical insurance.
Step 4
Calculate the number of business trip days (including weekends and holidays, departure day and return day) based on the travel certificate and, knowing the provisions of the collective agreement on the amount of per diem, calculate the amount of compensation.
Step 5
Calculate all expenses according to the receipts and receipts provided.
Step 6
Determine the difference between the amount of confirmed expenses and the advance paid. If the advance payment is more than this amount, then the employee must pay the difference to the cashier, if less - give it to the employee from the cash desk.
