Briefs, unlike planning meetings, are most often called a general meeting of the collective of an enterprise or its subdivision to summarize the current results and exchange the available comments on them. In some companies, this is what they call events related to planning further work or combining and summing up the results, and further plans.
It is necessary
- - room for a meeting or equipment for organizing a webinar;
- - the presence of most of the team (personal or at computers);
- - an on-duty speaker (critic) or several of them, depending on the situation and the specifics of the company's activities.
Instructions
Step 1
Depending on the specifics of the work, the main speaker at the meeting may be the duty critic who reviews all the results of the company's activities for a given period. His responsibilities include studying the results of the work and making comments.
In this case, the head of the company and division gives him the floor.
When changing those responsible for the general scope of work (for example, the institute of duty editors of an issue in the print media), the report is made by the one who carried this load during the period under review.
Step 2
Another order of conducting the briefing is also possible: everyone who is responsible for one or another section of the work reports in turn, expressing their opinions on how much the work of those who were responsible for adjacent sections contributed to the implementation of the common goal.
Step 3
The order of discussion of speeches depends on the number of speakers. If there are several of them, it is usually best to devote some time after each to discussing the report.
Here, it depends on the head of the organization or department to maintain a constructive dialogue without becoming personal. If the conversation turns in the wrong direction, you can always intervene and use your power to turn the discussion on the right track.
Step 4
After the discussion of the report or reports, it is most often customary to give an opportunity to speak to everyone who deems it necessary. Often, such speeches allow us to focus on important points that, for one reason or another, were not mentioned in the reports and debates, or to which insufficient attention was paid during the discussion.
Step 5
In conclusion, the head of the organization or department can summarize the discussion, report what he agrees with, what he does not agree with, which of the issues raised require discussion, voice the conclusions that, in his opinion, should be made already based on the results of the conversation and, if necessary, his comments regarding the quality of reports, the level of discussion and other significant, in his opinion, points, both general and specific.
