The larger the company, the more difficult it is to keep track of all the supplies. Even specialized programs are unable to help detect the shortage of consumables in time. Materials can be written off in different ways and for different needs. Primary documents that are the basis for writing off consumables - limit-fence card and demand-waybill.
It is necessary
Limit-fence card or demand-waybill
Instructions
Step 1
The enterprise can use both consignment notes and limit fence cards intended for the release of materials that are systematically consumed to perform work or manufacture products. Limit fence cards are issued for a period of 1 month in 2 copies, one is given to the recipient of the materials, the other remains in the warehouse. In both copies, the number of released consumables is entered, as well as the signatures of the person who received the materials and the person who issued them. At the end of each month, the card is handed over to the accounting department, on the basis of which an entry is made on the disposal of consumables. Instead of a card, an invoice requirement is used if the issue of consumables is made only once, but is also issued in 2 copies.
Step 2
When materials are consumed, accounting records this process in monetary terms. A certain difficulty is that the same materials can come in several batches and at different prices.
Step 3
Methods for writing off consumables:
1. The most common write-off method occurs when several batches of the same product arrive with a difference in price, and then the material is used. Then it is necessary to write off at the average cost of goods. That is, first, the cost of materials that remained before the delivery of new batches is determined, then that were received and all the sums add up. Then the total amount of materials in the warehouse is added to each other. And only after that, the total amount for all materials is divided by the total quantity and the average cost of writing off one unit is obtained. After that, it is calculated how much materials of this type have already been consumed.
Step 4
This method involves writing off each batch on a first-come, first-served basis. That is, regardless of whether the goods were consumed from the old or new batch, the accounting department still writes off it in the order of the queue.
Step 5
Used goods or damaged materials are written off at the cost at which they were purchased. Basically, materials are written off in this way in some types of activities of the organization, for example, in jewelry production due to the fact that even the same precious stones cannot be generalized, since they have different costs and characteristics.
