Any joint-stock company, regardless of the number of its members, is obliged to maintain a register of securities that represent shares. This rule is spelled out in Art. 22 of the Law "On Joint Stock Companies". In the event that the number of shareholders exceeds 50 people, the register of the CJSC is maintained by a specialized certified organization. If there are fewer people among the founders of the company, it is obliged to keep the register of shares on its own.
Instructions
Step 1
The register of securities is an obligatory document that must be kept from the first day of the joint-stock company's activity. Since November 2009, a new procedure has been in effect, according to which enterprises keep registers of shareholders. It is reflected in detail in the Order of the Federal Financial Markets Service of 13.08.2009, No. 09-33 / pz-n. According to him, you need to develop a local regulatory document that defines the rules for maintaining this register.
Step 2
When developing the rules for maintaining the register of CJSCs, be guided by the Civil Code of the Russian Federation, the laws "On Joint Stock Companies" and "On the Securities Market", regulations of the Federal Commission for the Securities Market.
Step 3
In the rules, determine the procedure for maintaining the register of holders of registered securities, the issuer of which is your joint-stock company. Establish the procedure for making entries in the register, requirements for its registration, accounting for the process of circulation of shares of a joint-stock company, the legal status of the register holders.
Step 4
Appoint a person responsible for maintaining the register of the JSC. Currently, the mandatory requirement for the employee who maintains this document to have a qualification certificate of a financial market specialist and a formalized admission has been canceled, so any employee can be appointed. Include the responsibilities for keeping the register in his job description.
Step 5
Develop and approve instructions for maintaining the register and filling out its forms. If you wish, purchase software that allows you to maintain registers of shareholders and record all transactions with securities in electronic form.
Step 6
The person responsible for maintaining the register must keep the personal accounts of all registered members of the CJSC, keep and record all documents on the basis of which the entries are made, take into account the requests and responses received from shareholders and the answers provided to them. The registrar must also keep records of securities and transactions with them, carry out other actions provided for by the rules and regulations.
