Some of the information in presentations can be reflected in diagrams. How the diagram looks will determine whether viewers understand you and what impression you leave on them.
It is necessary
- - data to be entered into the diagram
- - a computer with the necessary software
Instructions
Step 1
Choose the most appropriate chart. There are many types of charts, but none of them are universal. For example, if you want to use a pie chart, then this view is preferable for displaying fractions of a whole. It can be percentages, kilograms, hours - whatever you like, but remember, in no case should you mix units. Bar charts, on the other hand, are suitable for comparing several parameters, reflecting dynamics. At the same time, do not display the trend line if you do not have data for the period, or you are comparing the indicators of different objects.
Step 2
The diagram should be clear. To achieve this, you need data signatures. If you have many different categories, place their names in the legend next to them. Write in what units you provide information. But don't overload the chart with unnecessary data - the visualization should look like a visualization, not like text.
Step 3
Label axes if you've drawn, for example, a linear relationship or a bar chart. Sign the column / sector values. This will not only allow you to accurately provide information, but also, possibly, avoid pronouncing all the details of the schedule. Viewers themselves will be able to see all the information they are interested in and, if desired, ask questions.
Step 4
To make the chart look harmonious within your presentation, make sure the font of the captions and headings matches the font style on all slides. Adjust its size and boldness so that everyone can read all captions and footnotes. You have to find a “sweet spot” - the size of the labels should be large enough to be visible in the back rows, but not so large that they take up half of the slide.
Step 5
Pay attention to the color. Choose one that does not blend in with the background and signatures. The diagram should be visible on the slide, but don't make it too bright. Sharp contrast spoils the visual experience.
Step 6
Make sure the size of the chart allows you to see all the details. If there is no information on the slide besides it, place it in the center. This way you optimize the slide space, and the diagram itself will organically fit into it.
Step 7
Finally, check how the chart will display when you show your presentation. Ask yourself if you like its visualization, if you can accurately describe the data. Check for typos and font inconsistencies.
