Business letters should be distinguished from personal correspondence. Their writing must be approached with special care. The subject of such letters remains relevant at the present time. They are directed to each other by partners, employers to employees and vice versa. There are a number of rules that should not be deviated from when writing business letters.
It is necessary
- - documents of the enterprise;
- - details of the addressee;
- - the purpose of composing the letter.
Instructions
Step 1
In the upper right corner of a business letter, as a rule, you should write the last name, first name, patronymic and position of the person to whom it is addressed. If there is correspondence between different companies, then it is necessary to indicate the legal address of the company where the letter will be sent.
Step 2
In the middle of the sheet, write an appeal to the addressee. Be sure to respectfully address the person (s) to whom you wish to convey any information. According to the rules, no abbreviations are allowed in this line, so this must be taken into account.
Step 3
The content of a business letter should begin with an introduction, the events that led to the emergence of a certain situation. Next, you should indicate the main purpose of the letter, according to which it is being compiled. This can be an invitation, for example, to an exhibition, congratulations on any significant date, condolences, a commercial or other kind of offer, a request for some information, a response to a similar letter, making requests for something, claims for any questions and many other goals that prompted you to write a business letter.
Step 4
After describing the goal, summarize the results that you would like to receive by sending the business letter to the addressee. For example, if you invite your partner to familiarize themselves with the appearance of new products, then the result can be written as follows: "I hope (hope) that you will appreciate the quality of the new products."
Step 5
It is necessary to attach documents to the letter, if it is spelled out in the text of the business letter. If you have come up with a proposal for a new product, provide the addressee with a price list and presentation of the goods.
Step 6
As a rule, it is necessary to finish a business letter with the words: "Sincerely", then indicate the position of the person on whose behalf it is written, his surname, initials. It is generally accepted that the contact telephone number, the address of the location of the company, and the e-mail address should be indicated.
