The invoice for services rendered serves as the main basis for their payment for the customer's accounting department. Along with the contract for the provision of services for a fee, it is included in a package of documents that are called closing documents in accounting use: a contract for the provision of services for compensation, an act of rendering services and, in fact, an invoice. Preparing an account does not require deep knowledge in accounting and is within the power of everyone.
It is necessary
- - a computer;
- - text editor or Exel;
- - Printer;
- - fountain pen;
- - printing;
- - scanner;
- - access to the Internet;
- - Email.
Instructions
Step 1
Each account must have a name (“account”), number and date. The number is usually tied to the contract and depends on the invoices issued under it. It can also have additional identifiers (for example, letters that represent the abbreviated name of the customer or project).
Below the number usually indicate the output data of the contract (full name, number and date of conclusion), on the basis of which the invoice is issued.
Step 2
The next two paragraphs are devoted to the names, legal addresses and bank details of the contractor and the customer. The parties may also be referred to as beneficiary and payer, respectively.
Step 3
After mentioning the parties, the invoice contains a table that lists the services rendered (they must be named in the same way as in the contract and the act of rendering services), their units of measurement, price and amount to be paid for each of them.
The total amount to be paid in rubles and kopecks (or other currency) in figures is indicated below the table. If VAT is charged, it is also indicated including this tax.
If VAT is not collected, the reason for this is indicated (most often the application by the executor of a simplified taxation system).
Step 4
Below the full amount to be paid is given in full in words in rubles and kopecks.
For example: "Total for payment: fifty-eight thousand three hundred twenty-seven rubles seventeen kopecks."
The invoice must be signed by the head of the organization and the chief accountant and certified by the seal. If only a manager is available (in firms, he can be a chief accountant in one person, and an entrepreneur can conduct his own bookkeeping), you must sign for both.
Step 5
The finished invoice is sent to the customer by fax or by courier. The option is often practiced when one side sends the other a scanned copy of the document, on the basis of which the money is transferred. And the original is sent by mail, sent by courier or delivered to the customer's office in person.
