Restoring the sequence in 1C must be carried out regularly to eliminate failures in the chronology of filling the working document base and the resulting distortion of reporting data.
Instructions
Step 1
After adding a bank / cash document of payment from the buyer to the 1C program, this document must be posted. The operation of posting a document means the formation of an accounting entry. Purchase payments are accompanied by the following wiring:
The debit of account 51 "Current account" / 50 "Cashier" - Credit of account 62 "Settlements with customers".
Step 2
On the invoice for the shipment of goods to the buyer in 1C, after the posting, an accounting entry also appears:
The debit of account 62 "Settlements with customers" - Credit of account 41 "Goods".
Step 3
Payment and shipping documents exist independently of each other. The buyer's debt is not covered by the payment received. This is also the case with payments / debts to suppliers. To establish communication in 1C, a software operation of binding documents is performed, which is automatically launched at a given frequency.
Step 4
With strict observance of the chronological order of entering the documents, as well as with the exact coincidence of the amounts in the payment and shipment documents, the automatic linking of documents ideally fulfills the task. However, in practice, shipping documents can often be loaded into the program in whole blocks from different sections, the amounts of payments may not exactly coincide with the amounts on invoices for goods issue. In addition, there are also invoices for the return of goods. Return invoices are perceived by the program as payment documents.
Step 5
As a result, incompletely linked documents appear in the data array. In the reports for one counterparty, there are both debts and overpayments. Therefore, before generating reports, it is necessary to restore the sequence of documents posting.
Step 6
In the main menu of 1C, find the item "Service". Submenu "Additional external reports and processing", then "Processing". From the list suggested by the program, select "Accounting", then "Reposting documents of documents of mutual settlements by counterparties."
Step 7
The "Restoring the sequence of settlement documents" window will open. Set the desired period. Fill in the "Organization" window if there are several organizations in the database. Check the box "Buyer" or "Supplier". Select counterparties from the directory. In the lower right corner, click Run. After the completion of the operation, you can generate a report.
