No one is immune from mistakes, including an accountant, who, by the nature of his activity, is constantly faced with a large amount of information and various calculations. For these cases, there are many rules and regulations governing the procedure for making corrections in different documents. In case of incorrect indication of the purpose of payment in the payment order, changes must be made as soon as possible.
Instructions
Step 1
Analyze the error in the purpose of the payment. If it is insignificant, then it is enough to send a letter to the name of the counterparty and report the error. However, in some cases, an incorrectly specified assignment can entail serious consequences, so you need to play it safe and go through the full procedure for making changes.
Step 2
Write a formal letter to the recipient's director. Indicate the date of transfer of funds and the number of the payment order. Please inform that incorrect information is specified in the field "Payment details". Ask to change the information to the appropriate record. Indicate the correct wording of the purpose of the payment. Certify the letter with the signature of the head and the seal of the enterprise. Put the outgoing correspondence number.
Step 3
Make four copies of this notice. Submit all letters to the bank through which you transferred the required amount on the wrong payment order. One copy will be returned to you back with the bank's note of receipt, the second will remain in the credit institution, and the rest will go to the counterparty's bank.
Step 4
Make sure the counterparty bank receives both letters. Here, the application will be filed in the case file for the incorrectly completed payment order, and the second copy will be handed over to the client. As a result, corrections on the purpose of the payment will be made in all documents for which the funds were transferred.
Step 5
Remember that banks provide the service of changing the purpose of payment for free. However, some organizations may require a fee.
Step 6
Check this information in advance so that later there will be no controversial situations. In some cases, bank employees may refuse to accept a letter for correction, since this is associated with certain paperwork for them. Here you should be guided by the provisions of chapters 45 and 46 of the Civil Code of the Russian Federation.
