Cash inventory is one of the methods of accounting for the cash flows of an organization. As a rule, the successful operation and financial condition of the enterprise depends on such checks. This check is regulated by a regulatory act - the Procedure for conducting cash transactions in the Russian Federation, which is approved by the Central Bank of Russia. Inventory is not mandatory, but if, for example, the cashier changes, then it is advisable to reconcile the cash.
Instructions
Step 1
Issue an order to conduct an inventory of cash on hand. In this administrative document, indicate the composition of the inventory commission, in which the chief accountant, cashier, head of the organization must be present; timing. Also write this information in the accounting policy of the organization.
Step 2
The cashier, as a financially responsible person, must write a receipt stating that all documents have been drawn up, handed over to the accounting department. Also, the cashier must draw up a cash report, which includes all information about incoming and outgoing documents.
Step 3
Take the documents that accompany all the movements at the checkout. Such documentation includes: cash balance limit, cashier report, cash book, order journal.
Step 4
Initially, check the actual balance at the cash desk with the balance indicated in the cashier's report. Reconcile all amounts for credit and debit orders. Also check the correctness of filling out the cash book, including check the dates and grounds for payments and expenditures.
Step 5
Check the compliance with the cash balance limit at the end of the working day. Also check the payrolls - next to each employee's name must be signed and the date of issue of wages.
Step 6
Count the sums of money and other values (bills, postage stamps) in the presence of all members of the commission, starting with the highest denomination bills and ending with the lowest.
Step 7
Make an inventory, where indicate the number of bills and their denomination, also calculate the amount and summarize. Sign the inventory with all members of the commission, and then transfer it to the accounting department.
Step 8
After that, the accounting department, based on the data received, makes the appropriate entries:
Д50 "Cashier" К91 "Other income and expenses" - due to the inventory, surplus was revealed.
Or:
Д94 "Shortages and losses from damage to valuables" К50 "Cashier" - due to the inventory, a shortage was revealed.
