Tender is a closed competition, a kind of tender for the right to receive a contract for the performance of certain works or services. In other words, a tender is a way to correctly and profitably present your services in a highly competitive environment. Based on the results of such tenders, the contract is concluded with the winner of the tender, with the one who, in the opinion of the organizers, provided the best (most advantageous) offer that meets all the requirements stated in the tender documentation.
Instructions
Step 1
Prepare tender documentation, which should describe in detail the list of mandatory requirements of the customer (organizer) for the supplied services or goods. In addition, such documents should provide the tenderers with room to present their competitive proposals. Describe the terms of the contract, general information about the subject or subject of the tender, attach instructions for suppliers, if any, establish the procedure for preparing and submitting bids for the tender.
Step 2
Remember, all tender proposals are submitted in a closed form, and none of the participants can influence the change in the content of the proposals. All information is available only to the tender commission.
Step 3
Prepare a contract, with a technical and commercial part, since the terms of the tender provide for the existence of a contract.
Step 4
Describe in the technical part all the necessary requirements for the content of a specific purchase order. Indicate in the description the name of the organizer of the tender, legal (postal) address, telephone, e-mail address, product name, technical conditions and standards, schedule and scope of delivery.
Step 5
Indicate in the commercial part of the contract the cost, schedules, terms and conditions of payments, methods for determining the price, the main sources that finance this project. Optionally, you can specify about bank guarantees and certain types of insurance, which are aimed at ensuring the fulfillment of the procedure and conditions of the tender offer by the customer.
Step 6
Appoint a tender commission. Announce a tender. At the same time, applications from participants will begin to be received, which will be evaluated by the tender commission. The winner will be the participant who will make the highest quality offer at the lowest price, while indicating the minimum lead time.
