In order for the invoice to be paid in a short time, it is necessary to send it to the counterparty. This can be done using modern means of communication, by mail or by courier delivery.
Instructions
Step 1
Print out the invoice, put the signatures of authorized persons (general director, chief accountant), certify with the seal of your organization.
Step 2
Fax the document. To do this, call the billing organization and ask them to switch to the appropriate device. After the beep, press the Send button. Payment can be made on the basis of a copy of the invoice, but after that it is necessary to provide the original to the counterparty. This method is best if you need to send an invoice to another region and you do not know the organization's email address.
Step 3
Scan the original invoice, save the file. Write an email to the employee of the organization that should pay for it, attach the scanned invoice. Just in case, in the subject line or in the text itself, indicate that the file is attached. If the technical equipment of your office allows, you can put electronic signatures and seals in the body of the document, in this case you do not have to print the document, and then scan it.
Step 4
Use a courier service. You can contact the appropriate division of your organization or specialized firms. Give the courier the original document, as accurately as possible indicate the actual address of the organization where the invoice should be delivered. If you do not know the name and surname of the person paying the bills, instruct to hand the package to the accounting officer.
Step 5
Send the letter by Russian Post. If you need to make sure that the letter has been delivered to the addressee, select a postal item with a delivery receipt. If you would like to send the original of the invoice already received by fax or e-mail, send it by regular letter in an envelope with sufficient number of stamps.
