If the company provides services for the transportation of goods, then before issuing an invoice for payment, you must first fill in a number of mandatory documents. On their basis, the data is entered into the invoice. At the same time, you should be careful when formulating the purpose of payment and filling out the information about the shipper.
Instructions
Step 1
Draw up a contract for the carriage of goods, which is a commercial document and is drawn up when paying for the services of road, sea, air and rail carriers. The agreement can be drawn up for a one-time transportation of a specific cargo from one place to another, or it can be long-term. It is imperative to indicate this moment in the document. Enter the date and number of the contract and certify it with the signatures and seals of the parties.
Step 2
Submit your application for cargo transportation. Only on the basis of this document, which is attached to the contract, the provision of services and further calculations are made. After completing the transportation, fill in the consignment note in the form 1-T. This document confirms the fact of the transfer of cargo and is drawn up in four copies, which are transferred to the accounting department of the consignor, carrier, customer and driver.
Step 3
Draw up an invoice for shipping services. If the company is not a VAT payer, then a regular invoice is issued, indicating the details of the parties and the cost of the service provided. The invoice must be issued within five days from the date of transportation. Otherwise, the counterparty will not be able to deduct the claimed VAT amount.
Step 4
Complete all lines of the invoice. Put the serial number and the date of issue of the document for payment. Mark in lines 2, 2a and 2b the information about your company in accordance with the constituent documents. It is worth noting that in line 3, as a rule, data on the consignor is noted, but since it is the provision of transportation services that is performed, a dash is put in this line. Next, indicate the customer's data and the details of the consignment note, on the basis of which the invoice is issued. Fill in information about the service provided, indicate the cost and the amount of VAT presented.
Step 5
Invoice the shipment. To do this, give the customer one copy of the consignment note and the issued invoice for payment.
