The procurement register is a special document that organizes the set of necessary information and information about purchased products, customers, consumers and suppliers of products for the needs of a particular enterprise. Maintaining the register of purchases in accordance with the Budget Code of the Russian Federation is imposed without fail on all budgetary institutions in the country, public authorities and its individual subjects, local governments and other municipal organizations.
Instructions
Step 1
Open Article 73 of the Budget Code and read it carefully. You should be aware that the legislation does not provide for a clear established form for maintaining the procurement register, which is why it can be carried out both in a special book (procurement register) and on a computer, for example, in Excel.
Step 2
Start the computer and open the appropriate program or open the book version of the magazine, which will reflect the purchase data. Create eight columns: 1) Purchase Date. 2) Method of procurement, number and date of the protocol of the commission's decision. 3) Number and date of drawing up a contract or agreement. 4) Name of products (works, services, goods). 5) Information on the purchase of products. This clause must include several sub-clauses, in particular 5.1 - units of measurement, 5.2 - quantity, 5.3 - unit price and 5.4 - total purchase amount. 6) Supplier name, TIN, legal address. 7) Settlement document. This item also needs to be subdivided into several. 7.1 - number, 7.2 - date, 7.3 - amount. 8) Cash expense on an accrual basis from the beginning of the year.
Step 3
Start filling out your document properly in accordance with the points created in it. Specify the purchase date, for example, 2012-01-01. In this case, you should be aware that the date of purchase will be the date specified in the contract for the provision of the corresponding supply, contract or even free provision of services.
Step 4
Indicate the procurement method, for example, request for quotation, number and date of the decision protocol. Write down the name of the product, for example, tables, books, renovations, etc., as well as purchasing information according to the columns.
Step 5
Insert the name of the supplier of goods or services. At this point, it is necessary to write down who delivers (individual entrepreneur, OJSC, etc.), the legal address of the supplier (in the case of individual entrepreneurs - place of residence) and TIN in accordance with the certificate or constituent documents.
Step 6
Indicate the name of the settlement document, for example, a cashier's check.
