Business relationships sometimes involve the fulfillment of obligations by one of the parties on the terms of a deferred payment for work performed or released goods. Even if you have been cooperating with the counterparty for a long time and are confident in its reliability, he must confirm the fulfillment of his obligations with a letter of guarantee, which specifies the terms and conditions of payment for services, products or goods. If this contractor is you, then you should know how to write a letter of guarantee correctly.
Instructions
Step 1
In fact, a letter of guarantee does not provide enough reliable legal guarantees for the transaction, so your task is for it to inspire the partner's trust and serve as a confirmation of your good faith. Not only in content, but also in design, it should differ from the usual note with a request to ship the goods under warranty. It needs to be given the appearance of a more reliable security mechanism.
Step 2
Make the document as complete as possible. It is written on the letterhead of your organization, which contains all its details: full name, legal address, faxes and telephones for communication, e-mail address. And most importantly - bank details, the location of the bank where your organization is serviced, and the number of the current account from which the money will be transferred.
Step 3
Usually the text of such a letter is rather short: “We ask you to ship this and that to us, or to make this and that. We guarantee the payment in time”.
Step 4
To make your intentions convincing, add a clause to the text that the pre-delivery of the goods will be considered as the fact of providing a commercial loan with all the ensuing consequences: the accrual of fines and penalties for each day of delay. Indicate the percentage that you will assign in this case. In the event that such a phrase is not in your letter, then if you fail to fulfill your payment obligations, you can only be charged 0, 036% of the amount of overdue obligations for each overdue day. The amount of the penalty for the use of other people's funds is stipulated in Art. 395 of the Civil Code of the Russian Federation.
Step 5
Sign the letter of guarantee with the head of the enterprise or organization, as well as the chief accountant (if you are a legal entity), give a transcript of each signature. Such a letter is convincing enough and will allow your partner to have no doubts about the reliability of your warranty obligations.
