Competent organization of accounting at the warehouse allows you to promptly supply the company's production with the necessary materials, complete finished products in a timely manner, ship them and much more. For this, in turn, you must always be aware of the availability and movement of goods.
Instructions
Step 1
You can count the goods in units of measure, packages or pieces. Batch accounting (when goods are counted in batches) is also acceptable. Therefore, you need to choose the most convenient way of accounting for you in the warehouse: high-quality or batch.
Step 2
Assign an SKU (stock number) to each type of product. This can greatly facilitate accounting in the warehouse with the grading method. In this case, the goods must be stored in the warehouse by name. Each newly arrived item will be added to the items of the same name. In this case, the materially responsible persons are required to keep records of goods in kind (for example, in kilograms, packages or pieces).
Step 3
Keep records on the basis of the following documents: expense and receipt invoices. Record the receipt and consumption of goods in a special journal (on paper or in electronic form).
Step 4
Get special accounting cards for each receipt of a new batch of goods. This is necessary for batch accounting in a warehouse. After all, each newly received group of goods will be stored separately from the products received earlier. In turn, in this accounting card, it is necessary to indicate the quantity of goods in this batch and the date of its receipt. This method is acceptable for warehouse accounting of bulk products or if the warehouse is intended for only one type of goods.
Step 5
Release the goods only on invoices, which must contain the following data: recipient, name (article), date of shipment, quantity and value of the goods. If you find defective units (lots) of products, be sure to draw up a write-off certificate. Remember that any movement of goods must be documented.
Step 6
Submit all warehouse documents to the accounting department. It is there that they will be checked and registered in monetary and quantitative terms, or written off from the register (if the document is an expense document).
