The correct execution of the purchase order will help you, first of all, with possible subsequent proceedings regarding the time, volume and quality of the purchased goods. But even if you are one hundred percent confident in the seller, you still should not neglect the rules for filling out the application. No one is insured against the occurrence of force majeure circumstances, therefore it is better to immediately take care of protection from their consequences.
Instructions
Step 1
Indicate in the first paragraph of the application form the name of your structural unit, the details of the company, the full name of the head, if you are a private person - your full name and contact information.
Step 2
The second item is the task for the supply of goods. Indicate its name, basic characteristics and price. Do not forget to write down the requirements for quality, safety, technical and functional properties, dimensions, design, packaging, etc.
Step 3
If this product is not yet in the warehouse of the store (or the company that sells it), write in the third paragraph the approximate price of the product with a mandatory indication of the source of information. Usually, the approximate price is formed taking into account the information obtained from the catalogs of price lists for similar products in other stores and companies, estimate calculations, information services, etc.
Step 4
In the fourth paragraph, describe the structure of the price of the entire contract (including the estimated price). It can be not only delivery, but also unloading, assembly, consultants' services.
Step 5
In the fifth, indicate the alleged source of funding for this order. For example, budgetary or extrabudgetary funds (if you are a representative of an organization).
Step 6
In the sixth paragraph, stipulate the terms of payment for the goods. Usually payment is made upon delivery of the goods. If you trust this store or company, you can also prefer an advance payment form (but not more than 30% of the order amount). In addition, if you have been cooperating for a long time, the supplier may meet you halfway and agree, for example, to a phased payment of the amount assigned for the product.
Step 7
Indicate in the seventh paragraph the preferred delivery time of the goods (the exact number of calendar or working days from the date of the application, allotted for delivery). At the same time, take into account all the time required to place an order in the database of a store or company, as well as the presence or absence of the required quantity of goods in the warehouse.
Step 8
Indicate the delivery address in the eighth paragraph: country, town, street, house number, floor and office number (apartment, if you are an individual).
Step 9
Sign the application and put the date of its formation. If you are a representative of an organization, then you may need the signature of the chief accountant and the head of the department or director.
