Every enterprise is faced with the need to use accountable amounts. These funds can be used for the economic, production and administrative needs of the company, for wages or business trips, for the purchase of inventory items and so on. Write-off of subreport is a complex process that requires adherence to regulations on accounting and cash transactions.
Instructions
Step 1
Form a cash outflow order for which accountable funds are issued. In accounting, this operation is recorded by opening a debit on account 71 "Settlements with accountable persons" and a credit on account 50 "Cashier".
Step 2
Accept a report from the accountable person, which indicates the goals and amounts of funds spent. All supporting documents are attached to the reports, confirming the fact of the waste of the reporting amounts.
Step 3
Reflect the write-off of the amounts reported based on their purpose. If the funds were spent on the purchase of goods, then it is necessary to make an entry on the debit of account 41 "Goods" and the credit of account 71 "Settlements with accountable persons". If the purchase of material assets was made, then account 10 "Materials" is debited. Thus, with the credit account 71 can be in correspondence with accounts that characterize the nature of the expenses incurred by the accountable person.
Step 4
Make a return of the unspent accountable amounts to the cashier by opening a debit on account 50 and a credit on account 71. If the accountable person did not return the balance of accountable funds within the prescribed time frame, then open a credit on account 71 and a debit on account 94 "Losses and shortages from damage values ". You can also write off funds on debit to account 73.2 "Calculations for compensation for material damage", when the deficiency is held in installments in several reporting periods.
Step 5
In the future, deduct these amounts from the employee's salary by opening a debit on account 70 "Payments with personnel for wages" with correspondence on account 94. If it is not possible to write off funds from wages, then a debit is opened on account 73 "Payments with personnel for other operations ". If it is impossible to reimburse the shortage, then the reported amounts are written off to the debit of account 91.2 "Other expenses".
