In the course of the economic activities of organizations, situations occur when the customer or buyer has not paid for a particular service (product). It is from these unpaid amounts that accounts receivable are formed. It also happens that the counterparty is not able to pay this debt at all. What to do then?
Instructions
Step 1
According to the Civil Code, debtors' debt, the limitation period of which is over, must be written off. How long is this? All the same normative act states that the period during which the counterparty can file a claim with the court is equal to three years. But here it should be noted that his report begins from the date of the last payment.
Step 2
Also note that in the event that the buyer (customer) reconciled settlements with you, the limitation period starts its report again from the date the reconciliation was signed.
Step 3
In the event that the counterparty's debt is unrealistic to collect, write-off is possible only on the basis of regulatory documents. For example, in the event of liquidation, you need to take an extract from the Unified State Register of Legal Entities (USRLE). You can order it from the Federal Tax Service.
Step 4
Write off accounts receivable only if you have on hand documents confirming it, for example, contracts, acts, invoices, invoices.
Step 5
In order to write off the amount of debt, you will need to take an inventory of the debt. By order, approve the members of the commission and the timing of the inspection. After that, compare all the data, double-check the amounts, document numbers, dates of their preparation.
Step 6
After everything has been rechecked and the total amount of debt has been identified, you need to draw up the results in a special act (INV-17), you can also draw up a certificate that is an attachment to this form. The act with the results of the inventory is signed by the chairman of the commission, as well as by all persons who took part in the inventory.
Step 7
Then draw up a written justification for the current debt, indicate the reasons for its occurrence, the date of the last payment and list all the documents confirming its existence.
Step 8
All of the above documents must be fastened and, on their basis, an order should be drawn up to write off debtors' debts. In the order, indicate the total amount, the name of the counterparty and the date the debt arose.
Step 9
Recognize the written off amounts of receivables in the financial results. In this case, reflect the amount on the debit of account 91 "Other income and expenses", and determine the credit account by forming a debt, for example, if it is a buyer's debt, put account 60 in the credit.
Step 10
Even when you have written off the debt, you should not completely cancel it. According to the Tax Code, the amounts of written off receivables should be reflected on account 007. In this case, in tax accounting, these amounts will reduce the tax base.
