In the process of carrying out business activities, the firm must keep track of costs. Based on the indicators, the amounts of taxes payable to the budget are calculated, and the profit of the organization is also determined. According to PBU, expenses are expenses that entail a decrease in economic benefits as a result of disposal of property or cash.
Instructions
Step 1
All expenses recognized in accounting and tax accounting must be economically justified and confirmed. Let's say you sent an employee on a business trip. Upon his return, he provided the following documents: invoices for communication services, air tickets, as well as receipts from the bowling club. You can reflect communication services in the accounting if an act and printout of calls are provided to the account (call detail). Air tickets can also be a document confirming the expenditure of accountable funds. But a visit to the club is a kind of entertainment program that the company will not be able to reflect in the accounting.
Step 2
Correctly execute transactions associated with any costs. If this is an air ticket, then in addition to it, you also need to provide an itinerary receipt and boarding pass. If these are checks, invoices or receipts, they must contain the name of the organization, the seal, the name of the operation. Only then do you have the right to take them into account.
Step 3
Reflect expenses in synthetic accounting accounts. Let's say an employee was sent on a business trip that is related to the main activities of the organization. In this case, expenses should be written off to account 20, 25 or 26. If the trip concerned the receipt of income not related to the main activity, reflect the costs on account 91. In this case, draw up an advance report, and include the purchase amounts in the expense book.
Step 4
If you are a VAT payer, you need to obtain an invoice for the deduction. Only this document you have the right to register in the purchase book. The tax document must be drawn up in accordance with all the rules, that is, it must have the details of the organizations, the name of the transactions, the amount of VAT, the cost of the goods (service), all the necessary signatures and seals of the buyer and supplier.
