The problem of non-fulfillment or incomplete fulfillment of obligations under the contract often arises. In these cases, it is best to write a written claim to the supplier. There is no single claim form, but it should be drawn up in such a way that it is clear from the text what requirements are being put forward and on what basis. A document of this type should contain the following information.
Instructions
Step 1
Grounds for the relationship of the parties. This can be: a supply agreement (with details), a buyer's application for delivery, delivery notes, invoices, invoices, acceptance certificates, settlement reconciliation statements and other obligations.
Step 2
An indication of what and to what extent the supplier has violated, with references to specific clauses of the Agreement. Calculation of the amount of claims. If the calculation of claims against the defendant is too large in volume, then it is better to draw up it in a separate document as an attachment to the claim. It is advisable to provide precise references to the legal norms in accordance with which you justify your requirements to the supplier. Be persistent but polite about your requirements. You must have an absolutely clear position with a warning about going to court in the event that your claim is ignored or is not considered within the established time frame. If the contract stipulates possible sanctions (penalties) for breach of obligations, then refer to the relevant clause of the contract.
Step 3
Attach to the text of the claim copies of the documents on the basis of which you set the requirements for the supplier, or indicate that you, the applicant, have all the documents and attach a list of them.
Step 4
Be sure to keep a copy of the claim filed with you. Submit your claim by registered mail, preferably with a return receipt. And also keep the originals of postal documents confirming the direction of the claim: a receipt for sending a certified or valuable letter with a receipt confirmation, a mail notification, a mark on the acceptance of the claim for consideration.
Step 5
Please note that there is currently no legal deadline for responding to a claim. You must indicate this period in the text. Usually this is 1 month, but not less than 10-15 days from the date of receipt of the claim by the supplier, or the line that was stipulated in the Contract for the supply of goods or services.
